Frequently Asked Questions

Can spouses/partners or other family members stay in my hotel room if they are not registered for the conference?

Yes. If you wish to have family members stay in your hotel room, please note this in the “Other Special Conditions” field when completing the on-line registration process. Please include the names of the individual(s) who will be joining you.

Who can use the Trainee rates of $1,295.00 and $925?

The Trainee rates are available to graduate students and post-doctoral fellows working for any academic, government, or industry organizations.

Do both trainees registering under the $925 double occupancy option need to register separately?

Yes. Please note the name of your roommate in the “Other Special Conditions” field.

Can I stay extra days before or after the conference?

Yes, you may. However, if you wish to reserve a hotel room for dates beyond the dates of the conference, you will need to follow this process.

  1. Before registering, please contact us at, with your proposed dates. We will confirm availability with the hotel and will reply to you with the rate.
  2. After receiving this reply, you may then register for the conference; during registration, we ask that you note, in the “Other Special Conditions” field during on-line registration, that you would like an extended stay, along with your dates and the quoted rate.
  3. We will forward the registration information to the hotel, who will reserve the rooms for the requested dates.
Your registration fee will cover the hotel stay for the five nights (Jan 31-Feb 4) of the conference, and you will pay the hotel separately for the remaining nights.